/consulting/aip // QA10 methodology

AI Process Intelligence Audit (AiP) — see how your company really works.

This is not an IT audit. It's an organizational culture and process analysis. We spend working hours with people at every level, from management to operations, and synthesize three different versions of the same truth into one map on which decisions can be made. Lean, Six Sigma, MUDA live in your company; Process Mining where system data makes sense.

Schedule an AiP Audit conversation Compare variants (Basic, Express, Platinum)

What is the AiP Audit

The AiP Audit is not an IT audit — it's an audit of the organization that uses IT.

The AI Process Intelligence Audit starts with people, not systems. We dedicate working hours to employees at every level: management, department heads, operations. Each describes processes as they see them from their position. Then we confront three perspectives with what the data shows. Result: an AS-IS map that is closer to reality than documentation in a drawer and closer than management's intuition.

The truth is always in the middle.
Management knows how it was supposed to be. The department head knows how it should be. The employee knows how it actually is. None of these three perspectives alone is the full truth. The AiP Audit is about working with all three simultaneously, adding hard data from systems (where available), and building a map on which your management makes decisions.

What the audit covers

Structured interviews with employees at all levels: management, middle management, operations.
Gemba walk: the auditor walks with an employee through the process from start to finish.
Activity classification according to Lean (VA / NVA / NNVA).
Identification of seven types of MUDA: overproduction, waiting, transport, over-processing, inventory, unnecessary movement, defects.
Toyota's 5 Whys technique for finding the root cause of every problem.
IT infrastructure diagnosis: systems map, integrations, stack.
Cybersecurity maturity level assessment.
Process Mining on system data, if you have it and if it makes sense.
AS-IS map in BPMN 2.0 standard as the final synthesis product.

What the audit does NOT include

Financial analysis, legal compliance review, tax verification. These are different specializations; we will recommend the right partner.
A strategic interview with management that ends with recommendations to "do digital transformation."
Process Mining as a standalone tool. Log analysis without confrontation with people gives one version of the truth — the system version. That is not yet the truth.
Full-scale information security audit per ISO 27001. We assess levels and flag gaps; certification is done by a specialist firm.
Implementation. The audit ends with a plan; execution is led by a separate stage with Engineering Lab or your team with our plan in hand.

Audit extensions beyond the core methodology

NIS-2 Audit — assessment of your company's readiness for EU NIS-2 directive requirements. Standard in Growth Platinum and Enterprise Platinum variants, additional option in others.

Wi-Fi and wireless network audit — conducted by a partner firm specializing in network infrastructure, coordinated by QA10. Additional option in all variants.

Who it's for

Three company segments we work with.

We scale the AiP Audit to the size and operational maturity of your company. A Start-up gets a condensed analysis of key processes before scaling. With Growth we work with full methodology across multiple departments. Enterprise combines diagnosis with a Change Management program for the entire organization.

Segment 1: Start-up

Characteristics

1–5 employees, 100–200 documents per month, no dedicated departments or max 2–3. The company may not yet have an ERP or CRM. Processes live in founders' heads, Google Sheets, Slack message history.

What we do differently

Most of the work is the auditor's direct presence with the entire team: interviews with every employee, live observation of work, process mapping workshops. Where systems exist (Workspace, Notion) — we extract signals. Where they don't — we reconstruct from conversations.

When to choose

You're growing fast and want to set up processes before scaling starts breaking them. The cheapest insurance against chaos at the 15–20 employee threshold.

Segment 2: Growth

Characteristics

5–60 employees, dedicated departments, documented procedures, middle management. Several systems (ERP, CRM, WMS) that don't fully communicate. Each department has its own version of processes.

What we do differently

We work on three levels simultaneously: management (how it was supposed to be), department heads (how it should be), operations (how it actually is). Process Mining on logs confronts these versions with system reality.

When to choose

Revenue is growing but margins aren't keeping up. The company is "busy" but not necessarily productive. We typically discover 3–5 processes consuming 10–18% of annual margin.

Segment 3: Enterprise

Characteristics

60+ employees, multiple branches, mature organizational culture, multi-level decision-making structure. Transformation requires a Change Management plan, competency mapping and internal communication strategy.

What we do differently

We go deeper into organizational culture. Interviews span employees from different branches. We analyze how processes differ between locations. Result: AS-IS map per branch, consolidation map and unification plan.

When to choose

Scale requires an audit that reaches the entire management board. Transformation horizon 2–3 years, one partner throughout the entire process, implementation of recommendations must have real organizational support.

Note on EU formal classification: segments (Start-up, Growth, Enterprise) are matched to operational maturity, not to EU Regulation 651/2014 criteria. If you are applying for grants — we will verify the classification together during a call.

The AiP Audit is NOT for you if:

You handle fewer than 100 operational documents per month and have fewer than 5 employees. The scale of potential savings does not justify the audit cost, even in the Basic variant.
You are looking for financial analysis, legal compliance review or tax verification. These are different specializations; we will recommend the right partner.
You need a quick "SWOT chart" and a PowerPoint for management. We are not in that league. We deliver 60–200 pages of methodological documentation, BPMN 2.0 maps and full financial models in Excel.

How the AiP Audit works

From perspectives to decisions: four steps of the AiPoweredSavings™ methodology.

The AiPoweredSavings™ methodology combines classic Lean Six Sigma techniques (interviews, gemba, MUDA) with modern analytical tools (Process Mining, Activity-Based Costing). In the Express variant each step takes one week. In Basic the process extends to 90 days. In Platinum on-site visits and extended documentation are added.

01

Process discovery: three perspectives and data

We start with people. Structured interviews with management (how it was supposed to be), with department heads (how it should be), with operations (how it actually is). Gemba walk: the auditor walks with an employee through the process at the actual place of execution. Where the company has systems collecting logs, we also reconstruct process flows in BPMN 2.0 analytically. Four sources of truth for confrontation. In parallel, we map the IT infrastructure.

What you get

Interactive AS-IS process map (PNG, XML, Visio, SVG). Documentation of conflicts between versions. IT infrastructure map + initial cybersecurity assessment.

From you

Access to employees at all levels. In Express: 20 hours of interviews spread over 2–3 weeks. Read-only access to systems (2–3 meetings × 60 min).

Time

Express: 1 week. Basic: 3–4 weeks. Platinum: 2 weeks + 2 pre-audit visits.
02

MUDA analysis and Activity-Based Costing in the field

We classify every activity mapped in Step 1 according to Lean (VA / NVA / NNVA). We identify seven types of MUDA: overproduction, waiting, transport, over-processing, inventory, unnecessary movement, defects. For each activity we calculate the actual cost through Activity-Based Costing. You learn that handling one invoice costs PLN 100, and with automation it should cost PLN 18. The difference × volume = a concrete amount.

What you get

Process Automation Catalog (TOP 5 on a 10-point scale). Implementation risk matrix. Per process: how much MUDA we identified, where, how much each unit costs.

From you

Labor cost data (gross rates with overhead) and operational volumes. If the company hasn't implemented ABC, we calculate it.

Time

Express: 1 week. Basic: 2–3 weeks. Platinum: 2–3 weeks + extended analyses.
03

Solution Design and Financial Impact

For each of the TOP 5 processes we design architecture in three scale variants. Core is building a data-driven company — eliminating data silos and creating a coherent information ecosystem. Performance is automation that sets the pace for competitors. Enterprise is pioneering automation and robotization. Each shortens process time by at least 63% relative to the baseline. We calculate NPV, IRR, Payback and sensitivity analysis.

What you get

Cost-Benefit Analysis (CBA) in Excel. Recommended Tools Catalog (2–3 solutions per area). "Do it yourself, implement with us, buy off-the-shelf" matrix.

From you

One hour with the CFO to validate financial assumptions. If the CFO is engaged from Step 1, this stage accelerates.

Time

Express: 1 week. Basic: 2–3 weeks. Platinum: 3 weeks + additional financial variants.
04

Executive presentation and Quick Wins plan

We present results to your management board, online or at your site. In Platinum three on-site visits (two before the audit for deep organizational understanding, one after for the presentation). We discuss Quick Wins: 3–5 optimizations deployable in 30–60 days, most often without capital expenditure. If you are interested in the EU funding path, we start the Funding process in parallel.

What you get

Executive Summary (5–10 pages). Strategic Transformation Roadmap 12–24 months. Quick Wins Plan. Optionally: Funding recommendation (15% discount in Express, application included in Platinum).

From you

90 minutes of management time. Nothing else.

Time

Express: a few days. Basic: one week. Platinum: one week + closing visit.

In total: 10 core documents in every variant, plus 2 specialist in Express and 8 in Platinum.

Technical stack

What we use during the audit.

We combine classic teamwork methods (interviews, Gemba, Lean) with analytical tools (Process Mining, ABC). Where needed, lightweight Python scripts for data extraction from systems are added.

Teamwork methods

Structured interviews with employees at all levels (management, department heads, operations)
Gemba walk — observation of work at the place of execution
Lean classification: Value-Added / Non-Value-Added / Necessary-NVA
MUDA — seven types of waste
5 Whys (Toyota technique)

Process Mining

Event log analysis from ERP, CRM, WMS
AS-IS reconstruction in BPMN 2.0
Detection of variants, loops, bottlenecks
Confrontation of system data with interview perspectives

Activity-Based Costing

Costing of each activity (not department) — full employee cost with overhead
Allocation drivers per process (orders → order department handling cost)
Unit cost matrix for TOP 5 processes

Audits and compliance

Cybersecurity maturity assessment (scale 1–5)
NIS-2 readiness audit (standard in Growth Platinum + Enterprise Platinum, optional in others)
Wi-Fi and wireless network audit — specialist partner, QA10 coordination

Data integration and extraction

Lightweight Python scripts where the client's API is insufficient
Log parsing (CSV, XES, JSON, custom dumps)
Secure copies of working datasets to isolated QA10 environment

Dashboards and documents

BPMN 2.0 (PNG, XML, Visio, SVG)
Financial models in Excel with sensitivity analysis
Executive Summary, Main Report (60–100 pages), Quick Wins Plan

Variants

Choose the variant matched to your company's segment.

We offer three AiP Audit variants: Basic, Express and Platinum. Each scales to three segments (Start-up, Growth, Enterprise). Differences concern delivery time, specialist documents, number of visits and accompanying programs.

Basic

Ten core documents. One auditor, email contact. No on-site visits.

Start-up: PLN 7,500 · 45 days
Growth: PLN 25,000 · 90 days
Enterprise: on request · 135 days

10 core documents
One lead auditor
Email contact
Standard pace without time pressure

Let's talk about Basic

Express

10 + 2 documents (Funding Acquisition Plan, Competitive Benchmarking). One on-site visit. 15% discount on Funding.

Start-up: PLN 12,500 · 20 days
Growth: PLN 35,000 · 45 days
Enterprise: on request · 60 days

10 + 2 specialist documents
Auditor + dedicated Project Manager
One on-site visit
15% discount on Grant Monitoring (45 days from Acceptance Protocol)

Let's talk about Express

Platinum

10 + 8 documents. Two auditors + Project Manager. Three on-site visits. Funding application included in audit price.

Start-up: PLN 25,000 · 60 days
Growth: PLN 90,000 · 75 days
Enterprise: on request · 90 days

10 + 8 specialist documents
Two auditors (verification principle)
Three on-site visits
Funding application included
9% discount on QDeployment (12 months)
YU-NA.io membership after implementation

Schedule a call with CEO

Recommended start for most clients: Express. Fast delivery time, Funding discount, two specialist documents, one on-site visit — optimal ratio of analysis depth to investment. Platinum is chosen by companies planning full transformation over a two-year horizon.

All prices net. Time in business days. Enterprise (every variant): individual calculation tailored to number of branches, integration complexity and Change Management scope.

Dig.IT 2026 // window until June 30 · PLN 140M

Dig.IT 2026 — window until June 30.

The ARP program (FENG action 2.21) finances digital transformation of SMEs with PKD section C (manufacturing, 20–249 employees). Pool of PLN 140M, grants PLN 150–850k per company.

What it funds

Digital maturity diagnosis — AiP Audit in Express variant qualifies
Automation deployments (Document AI, RPA, system integration)
Software purchases (ERP/MES/WMS upgrade)
Own contribution: 30% (possible from auxiliary funding)

Your path with QA10

AiP Audit Express (4 wks) — complete application dossier included
Funding — Funding Application PLN 4,000 (project up to 500k) or PLN 7,000 (project over 500k) per Annex 4 to AiP Agreement
Decision → grant activation → QDeployment implementation
After one year QCare takes over maintenance

Deadline: application submission by June 30, 2026. Decisions 2–4 months, implementation within 18 months of contract signing.

Check Dig.IT eligibility

/consulting/aip/programs // additional funding and support paths

Accompanying programs — funding, AI agents, grant monitoring.

The AiP Audit is just the entry point. Additional funding and automation paths lower the activation threshold and accelerate time-to-value.

installment payment · gateway

SmartFlow — flexible audit payment

Payment variant for the AiP Audit processed through a payment gateway with a choice of financial partner. Activation link within 2 business days of contract signing (valid 5 days). Decision rests solely with the financial partner based on creditworthiness assessment.

Pekao S.A. — installments
Erste Bank — installments
Alior Bank — installments
PragmaGO — installments or BNPL
Inbank — installments

Full terms — Annex 3 to AiP Agreement. In case of partner rejection, automatic switch to CLASSIC variant (advance payment within 7 days of notification).

+PLN 5,500 · 60 days

AI Agent Package

3 deployed AI agents running on your data (Claude via Bedrock + Vertex AI). Each agent takes over specific repetitive work: document parsing, classification, draft generation.

Agent configuration for your stack (Microsoft 365 / Google / Custom)
Polish legal-business corpus fine-tuned
Infrastructure in EU (eu-central-1)
Auditability of every agent decision

9 months · one-time

Grant Monitoring

9-month monitoring of competitive calls (EU funds, national, Norwegian, Polish-Japanese) for financing audit result deployment. Conducted by a certified EU Funds expert.

Basic / Express add-on: 750 PLN net one-time
Express: 15% discount (down to 637.50 PLN), valid 45 days from Acceptance Protocol
Platinum: monitoring included in audit price
Period: 9 months from Audit Acceptance Protocol

after qualification

Funding Application

Separate service after positive qualification for an active call (confirmed in writing by an expert in Grant Monitoring). Complete application dossier: feasibility study, financial and risk analysis, technical documentation, regulatory annexes, representation in the evaluation process.

Project up to 500,000 PLN: 4,000 PLN net
Project over 500,000 PLN: 7,000 PLN net
Platinum: Application included in audit price, regardless of project value
Full terms — Annex 4 to AiP Agreement

Platinum variant // exclusive benefits

What you get in Platinum that's not in Basic/Express.

Cross-check verification

Two auditors verify conclusions mutually. Mitigates single-analyst bias. Standard in finance, exceptional in Polish consulting.

9% discount on QDeployment

After completing the Platinum Audit, if you choose implementation with QA10, you get a 9% discount on the QDeployment contract (Core/Performance/Enterprise).

12-month implementation exclusivity

For 12 months we do not perform a similar audit for competitors in your category and region. Implementation continues only with QA10 — and thanks to this exclusivity you receive 9% discount on QDeployment (instead of 5% in other variants). Knowledge about your organization does not leak, we get guaranteed implementation, you get a better price.

8 specialist documents

Funding plan, benchmarking, Employment Impact, 3-year predictive model, Change Management, Digital Skills Roadmap, advanced benchmarking, communication strategy.

/consulting/aip/security // GDPR + EU-US DPF + subprocessors

Your data is secured at the contractual level.

Encryption + access

AES-256 at rest
TLS 1.3 in transit
2FA for every QA10 employee
RBAC — employee sees only your project
Audited sessions, 90-day retention

International transfers

EU-US Data Privacy Framework (DPF)
Standard Contractual Clauses (SCC)
Transfer Impact Assessment (TIA) per subprocessor
No transfers outside EEA without SCC
Full list in Data Processing Agreement (Z5 DPA)

Subprocessors (Z5 DPA)

AWS — infrastructure (Frankfurt eu-central-1)
Google Cloud — Vertex AI (europe-west3)
Anthropic PBC — Claude via Bedrock
Microsoft — Microsoft 365 for the team
Celonis, UiPath — process mining + RPA
n8n, Make — workflow automation

Full Data Processing Agreement (DPA) is part of the AiP Audit package in all variants. Current subprocessor list available on request — changes are subject to a 30-day right of objection.

Deliverables // 10 core + 2 Express + 8 Platinum

Concrete deliverables, not slides.

Every variant ends with the same set of ten core documents. In Express two specialist ones are added, in Platinum eight. Everything in editable formats. Everything your property — you may use it regardless of whether you decide to implement with us.

All variants

audit documents

Express + Platinum

specialist documents

Platinum only

extended documents

Total · Platinum

deliverables total

01
Main Audit Report
Methodology, characteristics of audited areas, analysis of identified problems and strategic recommendations. Contains chapters covering the full list.

PDF · 60–100 pp
02
Executive Summary
Condensed synthesis for management: key findings, TOP 5 recommendations, savings potential, strategic transformation directions.

PDF · 5–10 pp
03
AS-IS Process Map (BPMN 2.0)
Graphical documentation of actual process flows. Basis for change discussions and input for grant applications.

PNG · XML · Visio · SVG
04
TO-BE Process Map — 3 variants
Target architecture per scale variant: Core (procedural changes), Performance (system integration layer), Enterprise (multi-system transformation).

PDF · BPMN 2.0
05
Process Automation Catalog
Ranking of TOP 5 processes with 10-point scale assessment, urgency classification, estimated difficulty level and recommended technologies.

PDF + XLSX
06
ABC Unit Cost Table
Per process, per activity. Allocation drivers visible. Costing of each activity at full employee cost with overhead.

XLSX
07
Cost-Benefit Analysis (CBA) + ROI
CAPEX, OPEX, NPV, IRR, Payback Period, sensitivity analysis, scenarios: optimistic / realistic / pessimistic. For your CFO.

XLSX
08
Implementation Risk Matrix
Technical, organizational, competency risk. Per variant. Mitigations described step by step.

PDF
09
Quick Wins Plan
3–5 optimizations deployable in 30–60 days, most often without capital expenditure. Per Quick Win: description, costs, expected results.

PDF
10
Strategic Transformation Roadmap
Calendar roadmap 12–24 months. Milestones, gate validations, recommended implementation sequence.

PDF · MD

11
Funding Acquisition Plan
Map of available grant instruments matched to company profile: FENG, NCBR, regional paths, Dig.IT, Technology Credit.

PDF · 15–25 pp
12
Competitive Benchmarking
Company positioning against 5–8 competitors: process maturity, operational costs, automation, grants obtained historically.

PDF · XLSX

13
Change Management Report
Assessment of organizational readiness for change. Stakeholder map, adoption risks, internal communication plan, training program.

PDF · 30–50 pp
14
Funding Application included in audit price
Complete application dossier for the selected program. Feasibility study, timeline, budget, declarations, results promotion plan.

Package DOCX · XLSX · PDF
15
NIS-2 Readiness Audit
Compliance diagnosis with EU NIS-2 directive: technical measures, organizational measures, 12-month adaptation plan.

PDF · checklist
16
Build vs Buy Decision Matrix
Per component recommendation: do it yourself / implement with us / buy off-the-shelf solution. Full 5-year TCO analysis per path.

PDF · XLSX
17
Extended financial models
Sensitivity simulations on key parameters (volume, labor costs, exchange rates). Monte Carlo for 3 variants.

XLSX with Monte Carlo
18
Team Competency Map
Per role: current competencies, gaps relative to target state, training or recruitment recommendation.

PDF · XLSX
19
Validation sessions with management committee
Up to 4 sessions of 90 minutes with management. Assumption validation, scope correction, implementation sequence recommendation.

Sessions + protocols
20
YU-NA.io membership after implementation
Annual membership in the Platinum clients club: quarterly benchmarks, access to pattern library, priority QA10 support.

Annual membership

All deliverables on the client side — handed over in editable formats. Upon full payment of the fee we transfer economic copyright.

Competitive positioning // market analysis April 2026

Five types of providers in Poland compete with our offering. The matrix shows who has exactly what.

Data from public sources (published pricing, KRS filings, annual reports). Where data is non-public — marked "?". Corrections welcome: hello@qa10.io

Macierz konkurencyjna QA10 vs alternatywne podejścia: BIG 4, Grant consultants, Software house, Internal IT, Local EDIH
Komponent	BIG 4	Grant consultants	Software house	Internal IT	Local EDIH
Process audit (Process Mining)		—	—	—
Activity-Based Costing		—	—	—	—
BPMN AS-IS + TO-BE		—		—
RPA / Document AI deployment		—		—	—
Custom development		—			—
API integrations		—			—
Grant acquisition			—	—
Fixed-price Funding application (Annex 4 §3)	—	rarely	—	—	—
Fixed-price audit < PLN 100k	—	limited		—
Fixed-price audit < PLN 15k	—	—	—	—	—
Performance guarantee + 4h post-deployment support	— ?	—	—	—	—
Polish team, Polish processes	intl.

FAQ

Most common questions about the AiP Audit.

Is the AiP Audit an IT audit?

Yes and no. The core of the AiP Audit is organizational culture and business process analysis — Lean Six Sigma, interviews at all levels, Gemba walks, MUDA classification. IT infrastructure diagnosis is a natural extension of Step 1 and you get it in every variant: systems map, integrations, architecture, stack. If you are looking for a full-scale information security audit with ISO 27001 certification or a DORA compliance audit — that is a different specialization; we will recommend the right partner.

What if we don't have an ERP or CRM?

We work regardless. The AiP Audit doesn't require mature IT infrastructure — it requires that processes are happening. In Start-ups we reconstruct processes from conversations, Slack, Google Sheets and work observation. For companies without systems, the audit concludes with an additional recommendation: which systems to implement first and in what order.

Who exactly does the auditor talk to?

All levels, because everyone holds a fragment of the truth. Management describes how processes were designed to work. Department heads describe how they should work according to their understanding. Operational employees describe how their day actually looks. We confront these three versions with each other and with system data (where available). The truth is always in the middle; no single perspective is sufficient.

How much time does this realistically take from my team?

Depends on the variant and segment. We schedule auditor conversations and observations so they don't overload operational work — typically 30–90 minutes per person. In Growth, a total of 15–30 hours of client team time in the Express variant. In Start-ups, the whole team for a few afternoons. In Enterprise we scale: 60–120 hours spread over 2–3 months. For your CFO: one hour. For management: 90 minutes for the final presentation.

How do you maintain anonymization during interviews?

Interviews are confidential. The management report does not include names or quotes attributed to specific individuals. Instead, aggregated perspectives per level appear ("operations department managers' perspective", "invoicing specialists' perspective"). This standard protects employees from consequences of honest statements and is a prerequisite for the audit to produce valuable data.

Does the AiP Audit include cybersecurity assessment and NIS-2 readiness?

Cybersecurity level assessment is a standard element of every variant: we assess your company on a maturity scale, identify gaps, recommend priority actions. NIS-2 directive readiness audit is standard in Growth Platinum and Enterprise Platinum variants. In other variants, NIS-2 is an additional option. Wi-Fi audit is coordinated through a partner firm; available in all variants as an additional option.

How much historical data do you need from systems?

Where systems exist, typically 6–12 months of operational logs. For retail and e-commerce we recommend 12 months covering a full seasonal cycle. If you have less, we work with what's available with a limited sample annotation. If you have more, we sample. Where systems don't exist, weight rests on the interview and observation layer.

Do you work in our stack, or impose your own?

We work in yours. Your stack may differ; we select tools to match your infrastructure, not the other way around. There are two exceptions. If your stack makes data extraction impossible in a reasonable time, we propose an intermediate layer (lightweight Python script). Our AiPoweredSavings™ scoring tools are internal know-how and are not transferable. Audit work products (BPMN 2.0, Excel, PDF, DOCX) are transferred to you after closing.

Does the AiP Audit qualify for EU grant funding?

In most cases, yes. AiP Audit documentation is designed as ready input for Technology Credit FENG applications, NCBR programs and regional paths. In Express and Platinum variants, a discount on the Funding service applies. Express: 15% for 45 days after the audit. Platinum: Funding application included in the audit price. If the application is rejected for formal reasons attributable to us, we refund 100% of audit costs.

What automation effect do the Core, Performance and Enterprise architectures deliver?

Each of the three architectures designed in Step 3 shortens process time by at least 63% relative to the baseline. This is the lower bound from our deployment aggregate; in practice we usually achieve more, but 63% is the number we sign off on at the recommendation stage. The difference between architectures lies in transformation depth and proportional capital expenditure. Core is building a data-driven company — eliminating data silos and a coherent information ecosystem; lowest expenditure, foundation for subsequent steps. Performance is automation that sets the pace for competitors — higher capex, but pace determines market position. Enterprise is pioneering automation and robotization — highest expenditure and highest competitive differentiation.

Who owns the AiP Audit results?

You do. Upon full payment of the fee we transfer economic copyright to all audit documents. You may use them internally, show them to banks, attach them to grant applications, modify them. The only thing that remains our intellectual property is the AiPoweredSavings™ methodology as such — you cannot offer it as a competing service, but you can use every result of our work in your company without restrictions.

Why does the Enterprise segment have pricing "on request"?

All three variants in the Enterprise segment (Basic, Express, Platinum) have individually determined pricing. Enterprise covers companies with multiple branches, complex organizational structure and a different scope of interviews, analyses and optional extensions (NIS-2, Change Management, Wi-Fi audit). Actual cost depends on the number of branches, number of employees participating in interviews, scope of system integrations and potential internal communications program. Price ranges are known internally, but a specific amount requires a conversation with QA10 management.

/FAQ // AIP AUDIT

Most common questions about the audit

How long does the audit take?

Basic variant — 3–4 weeks. Express — 6–8 weeks. Platinum — 10–14 weeks. We count from the day the contract is signed and system access is provided. Client-side delays extend the timeline but not the cost.

What do I get in the final report?

The report consists of five sections: process map (BPMN), cost analysis (ABC method), automation potential matrix per process, NPV estimate and payback period per process, implementation variant recommendation with justification. Platinum additionally includes independent expert counter-signatures.

Do I need to prepare data before the audit?

There are no hard requirements, but the more you have — the deeper the audit. Useful: data from ERP/CRM systems for the last 12 months, list of operational processes with owners, cost extracts per department. If you don't have this — we start with employee interviews and build the map from scratch.

Does the audit mean a commitment to implementation?

No. The audit ends with a report — the implementation decision is 100% yours. The report includes a QDeployment variant recommendation, but it is a suggestion, not a binding offer. Many clients use the report for internal budget justification.

What happens if the audit finds no potential?

We refund part of the fee. In the Platinum variant — if identified savings do not exceed 3x the audit cost, we refund 50% of the fee. Condition: you have data available. This is a contractual clause, not marketing.

Does the audit cover AI Act compliance?

Yes, in Express and Platinum variants. We check which processes qualify as high-risk systems under Annex III of the AI Act and flag them in the report. We identify risks and advise on next steps.

Who physically conducts the audit?

Always a QA10 senior consultant, not a subcontractor. CEO Mateusz Jakimow personally leads Express and Platinum variants or supervises them as lead. Basic is conducted by a certified process analyst with at least 3 years of experience.

Conversation

Let's start with a 30-minute conversation.

You'll see how the methodology works on your data, get an initial estimate of variant and delivery time, and if it fits — we propose a start date.

Schedule an AiP Audit conversation

All qualifying conversations are led by Mateusz Jakimow (CEO). No SDR, no salesperson. email: hello@qa10.io · phone: +48 880 839 850

What the audit covers

What the audit does NOT include

Audit extensions beyond the core methodology

Segment 1: Start-up

Segment 2: Growth

Segment 3: Enterprise

The AiP Audit is NOT for you if:

Process discovery: three perspectives and data

MUDA analysis and Activity-Based Costing in the field

Solution Design and Financial Impact

Executive presentation and Quick Wins plan

Teamwork methods

Process Mining

Activity-Based Costing

Audits and compliance

Data integration and extraction

Dashboards and documents

What it funds

Your path with QA10

Cross-check verification

9% discount on QDeployment

12-month implementation exclusivity

8 specialist documents

Encryption + access

International transfers

Subprocessors (Z5 DPA)

Let's start with a 30-minute conversation.